Everything you need for your first day: getting access, setting up your gym, adding your first student, and recording a payment.
// Step 1
GymBud is invite-only, so there's one extra step before your first sign-in.
Email kush@withdach.com with the email address you'd like to use for your gym account. Once it's approved, you can sign up with that same email.
Open the app and tap Create an account. Enter your email, a password, and your phone number.
You'll receive an 8-digit code by email from noreply@withdach.com — it's valid for one hour. Enter it on the verification screen to confirm your account.
// Step 2
A short one-time wizard runs the first time you sign in.
Enter your gym's name and a short slogan — these appear on your dashboard and splash screen.
Give it a name (e.g. "Monthly", "Quarterly"), a duration, and a price. You can add more plans anytime later from Settings → Plans.
That's it — you'll land on the Dashboard. Branches, programs, batches, and belt ranks are all optional and can be configured later from Settings if your gym uses them.
// Step 3
From the Students tab, tap the add button and fill in the basics.
Add their name and phone number. For a minor, a guardian's name and phone are required instead — the student's own phone is optional in that case.
If you've set these up, assign the student to a branch and batch, and pick a belt rank. All of these are optional — skip any you don't use.
The student now shows up on your Dashboard and Students list — and syncs to the cloud automatically the next time you're online.
// Step 4
GymBud calculates expiry dates for you, and reminds you before a membership lapses.
From the Payments tab, add a payment for a student: pick their plan, the amount, and the payment method. The expiry date is calculated automatically from the plan's duration.
The Due Renewals screen lists everyone coming up for renewal. You'll also get a push notification a few days before a membership expires (the exact number of days is configurable in Settings).
From Due Renewals, tap Send to open a pre-filled SMS reminder to that student — one tap, no typing required.
// Good to know
GymBud is offline-first — add students, record payments, everything works with no connection. It syncs automatically to the cloud the moment you're back online, so your data is never lost.
Under Settings → Staff Access, you can create up to two staff logins with restricted access — they can manage students and payments, but can't see your revenue figures or gym-wide settings.
Only you (and any staff you invite) can see your gym's data. Everything is backed up automatically — reinstalling the app or switching phones restores everything after you sign in.
Your Dashboard tiles — Total Students, Due Renewals, Unpaid Fees, Active Members — are the fastest way to see what needs attention today.
Reach out directly and we'll help you get set up.
Email Kush@withdach.com